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You have better things to do. I handle the details.
Executive, operations and personal support for busy professionals and private clients. Everything handled behind the scenes so you can focus on what matters most.
Cecilia is a Virtual Executive Assistant based in Stockholm, Sweden, with over a decade of business support experience across the creative industries in London.
She provides calm, reliable support to busy individuals and small teams across both business and personal life, bringing structure, organisation, and clarity to day-to-day operations.
Her passion for music led her to complete a Bachelor of Arts in Music Business at the University of Westminster in London. She began her career working in temporary administrative roles across the creative industries, quickly adapting to new environments and responsibilities.
Cecilia later supported leading music agencies including Creative Artists Agency and Coda Agency (now The Team), working across reception, office administration, and operational support in fast-paced, international environments.
In 2021, back in Sweden, she began providing freelance virtual assistant support to the London-based nonprofit Black Lives in Music, where she worked closely with both the CEO and Director of Operations across administration, communications, and social media, and remained in this role for several years.
Fluent in both English and Swedish, Cecilia works comfortably with international clients across time zones.
Outside of work, she enjoys attending gigs and DJ sets, practicing yoga, and spending time with friends over a fika. A passionate traveller, she often works remotely while exploring new places, with Ibiza holding a special place in her heart.
Cecilia is now available to take on new clients and supports individuals and teams seeking reliable, proactive, and highly organised remote support.
Say hello! Get in touch via the contact form.
People who need a bit of extra support each month to stay on top of things.
Best for: Anyone who could use a reliable extra pair of hands for the things that keep piling up.
Those with a growing workload who would benefit from regular support and a little more breathing room.
Best for: People ready to spend less time on admin and more time on what matters most.
Those who need consistent, hands-on support from someone they can trust to keep things moving behind the scenes.
Best for: People with full schedules, big plans, and not enough hours in the day.
Anyone needing support with a specific project, event, launch, life admin task, or one-off challenge.
Cecilia was an exceptional Virtual Executive Assistant who managed my diary with precision, ensured seamless communication with stakeholders and Board members, and brought impeccable organisation to our operations. From scheduling meetings to overseeing office logistics and streamlining our recruitment hub, she handled every task with professionalism and care. Her proactive approach and attention to detail made her an invaluable part of the team. I highly recommend Cecilia for any role—she is truly outstanding.
Charisse Beaumont
CEO, Co-founder, Black Lives in Music, (London, UK)
Cecilia was an exceptional Virtual Executive Assistant who managed my diary with precision, ensured seamless communication with stakeholders and Board members, and brought impeccable organisation to our operations. From scheduling meetings to overseeing office logistics and streamlining our recruitment hub, she handled every task with professionalism and care. Her proactive approach and attention to detail made her an invaluable part of the team. I highly recommend Cecilia for any role—she is truly outstanding.
Roger Wilson
Ops Dir, Co-founder, Black Lives in Music, (London, UK)
I’m based in Stockholm, Sweden, and working with clients all over europe.
I typically work 10:00–18:00 (Sweden local time), with flexibility to adjust start and finish times when needed.
I use Toggl to track all time spent, rounding up to the nearest 15 minutes. I will notify you before we reach your agreed retainer hours.
I don’t work on-site, but I can support events for Sweden-based clients depending on availability. Advance notice is appreciated.
Yes, for Stockholm-based clients depending on availability.
If you need to adjust your plan, just let me know at least 48 hours before the last working day of the month.
If you require more hours, I’ll invoice you for the additional time. You can choose to pay hourly or purchase an extra block of prepaid hours.
Yes. A contract is required for all engagements. For retainer work, I require 4 weeks’ notice for cancellation. If you need to change your monthly plan, please give at least 48 hours’ notice before the end of the month
Please get in touch on cecilia@ceciliaaronsson.com or using the contact form below.
