Executive Support: Calendar, inbox, and travel management
Project & Operations Support: Keep events, releases, and projects on track
Personal Assistance: Travel, bookings, and day-to-day support
Running a business, managing artists, or coordinating events means juggling countless details. I provide flexible virtual assistant support tailored to your needs — from executive and project support to personal assistance — so you can focus on the creative and strategic work that drives your business forward.
Here’s how I can help:
Client communication management support
Invoicing and billing assistance
Market and business research
Social media scheduling support
Lead generation and tracking
Presentation preparation and support
Expense tracking and reporting
Project coordination and support
Process documentation and improvement
Client onboarding assistance
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Email and inbox management
Calendar scheduling and coordination
Accurate data entry support
Document formatting and editing
Digital file organization systems
Meeting preparation and support
Business travel coordination support
CRM contact management support
Office process improvement support
Administrative operations assistance
Personal calendar management support
Appointment scheduling and coordination
Travel planning and bookings
Online shopping and returns
Event planning and coordination
Personal email management support
Lifestyle research and planning
Task management and reminders
Subscription tracking and management
Household administrative support
Flexible pricing plans to match your budget and workload needs
By the Hour
Flexible, ad-hoc support when you need it, with no long-term commitment. A minimum of 2 hours per booking applies. Hours are invoiced at the end of each month.
Monthly Retainer
A set number of hours per week or month reserved for your business. Retainer packages are prepaid monthly with a minimum of 5 hours. Unused hours do not roll over to the following month.
Project Rate
For defined projects, pricing is based on the scope, size, and duration of the work and will be agreed upon following a project brief.
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Cecilia is a seasoned Virtual Assistant based in Stockholm, Sweden. With over a decade of business support experience gained in the creative industries in London. She is used to support executives in high-paced, dynamic and international environments and prides herself on her can do attitude.
Her passion for music led Cecilia to pursue a Bachelor of Arts in Music Business from the University of Westminster in London. She began her career as an office temp, working with various media companies in London, where she became accustomed to quickly learning new roles with minimal supervision. Cecilia later transitioned to supporting top music agencies, such as Creative Artists Agency and Coda Agency (today Wasserman Music).
In 2021, Cecilia began working remotely with the London-based nonprofit organisation Black Lives in Music, supporting their small and ambitious team. Initially providing administrative and social media support, as well as assisting the CEO and Director of Operations, she gradually took on a broader executive support role working closely with the CEO. The organisation’s mission to promote equality in the music industry is a cause close to Cecilia’s heart, and she is passionate about ensuring all voices are heard and valued, regardless of background or identity.
Fluent in both English and Swedish, Cecilia is comfortable supporting clients in both languages. Outside of work, she enjoys attending gigs, DJ sets, practicing yoga, and catching up with friends over a fika. A passionate traveler, she takes full advantage of working remotely to explore new destinations, with Ibiza being her second home.
I’m based in Stockholm, Sweden, and I’m open to working with clients worldwide.
My business hours are 9 AM to 5 PM CET.
I use Toggl to track all time spent, rounding up to the nearest 15 minutes. I will notify you before we reach your agreed retainer hours.
While I don’t work from clients’ offices, I’m happy to support your events, depending on availability. Please provide as much advance notice as possible.
If you need to adjust your plan, just let me know at least 48 hours before the last working day of the month.
If you require more hours, I’ll invoice you for the additional time. You can choose to pay hourly or purchase an extra block of prepaid hours.
Yes, a contract is required for all engagements. If you need to change your plan or cancel, please provide a minimum of 48 hours before the last working day of the month.
Please get in touch on cecilia@ceciliaaronsson.com or using the contact form below.
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